What is a Model in Project Management?
A model in project management is a way of looking at the world. It’s a simplified version of how things work, used to give you a general overview and a direction to follow for your own work.
Project Management Models in the
Think of models as shortcuts: approaches that present a way of thinking that’s tried-and-tested and is 99% likely to be applicable to your organization. They give you a framework for how to respond to a situation or deal with a project scenario.
Some models mentioned in the
A Guide to the Project Management Body of Knowledge (also known as the PMBOK® Guide -- 7th Edition) is core reading as prep for PMI exams.
It's also a useful overview of ways of working, and this version includes The Standard for Project Managers too.
The models mentioned are not supposed to represent an exhaustive list of every model in the world that might be relevant to your project, nor are they framed as recommendations. Instead, like so much in project management, they are part of your toolbox and you’re supposed to be able to pick and choose what is going to be the most useful depending on the specifics of your situation.
Good project management comes down to tailoring, and this is another example of where you are expected to be able to make the right choice.
Where are they?
During your project, you’ll have to select the right artifacts to create, the right methods to use and the most appropriate models to shape your actions.
Sound difficult? Getting the combination right is probably easier than you think, especially if you’ve had a bit of project management experience already.
Categories of Models
There are a selection of commonly used models that feature as part of the life of a project manager. The project management models most likely to come up in your Project Management Professional (
- Situational leadership
- Project team development models (e.g. Tuckman)
- Process groups
- Stakeholder salience.
Some of these are proprietary models like ADKAR (from Prosci) and Situational Leadership (which I learned as a graduate trainee and has shaped how I manage my interactions with people at various levels in the organization – also extremely useful for delegating).
Did you spot the project management process groups in the list above? If you were wondering how they fitted into the Seventh Edition, there they are!
How to use the project management models
Some models have several ways that you can use them. For example, models of project complexity might be useful at portfolio, program and project level, as well as for explaining to individual sponsors why you need extra resources or budget to deal with complexity factors.
Some categories of model might have several options inside them. For example, there are several models for team development, but the one you and your team decide on using is the ever-popular Tuckman (he of Forming, Storming, Norming, Performing, Adjourning fame).
Some models are going to be most appropriate for different project performance domains. For example, you’d use conflict models (like Thomas-Kilmann) in the team performance domain.
Example: Using ADKAR
Let’s say you are delivering a project that has an element of process change and that means 10 users are going to have to do their work differently.
You could use the ADKAR model of
ADKAR is the Prosci model for delivering change based on best practice. It stands for:
- Awareness of the need for change
- Desire to support the change
- Knowledge of how to change
- Ability to demonstrate skills and behaviors
- Reinforcement to make the change stick.
You can see how that broad model doesn’t tell you what to do or how to do it, but it gives you a starting point for thinking about the change that your project is delivering and how you could help people through the change to improve the project’s outcomes.
Your role as the project manager is to take the ADKAR model for
When you know the answer to those questions, you can plan specific
Your next steps
The 12 project management principles apply regardless of what model you use (or none, if you are making things up totally from scratch, which is your right).
I’d suggest checking those out next to round out how you want to manage your project or to continue your study prep.
This self-directed PMP Exam course is highly rated. It can be accessed on your computer, smartphone or tablet. It has been completely updated for the current PMP Exam.
Receive $80 off the PrepCast Elite and Elite PLUS packages with discount code Mar23 during the month of March 2023!
Frequently Asked Questions
What is a model?
A model is a simplified view of reality that helps explain how something works. Models are designed to give you an understanding of the big concepts that underpin certain actions, behaviors or approaches.
When do you use project management models?
Use project management models at appropriate points in the project to inform your actions and give you a direction. Different models will be useful at different steps in the project. There’s a model for nearly everything in business, so consider what problem you are trying to solve and then pick the most appropriate management model to look at.