5 Tips To Re-Energize Your Daily Standup Meetings
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I’m delighted to bring you this guest contribution by Elisa Cepale who lives and breathes this stuff in her day job and knows a lot about fun standup ideas to make your meetings fly by. Elisa, over to you!
I facilitate daily standup meetings for our support team. When I started working for White October we followed the conventional “scrum” format, where the team get together, share what’s new, what’s challenging and what’s happening, and everyone gives feedback and makes suggestions to unblock each other.
In this article, I’ll look at 5 activities you can try in your daily team standup meeting. These make the daily scrum fun!
In our team, we valued the idea that everyone feels involved and informed, and their contribution is valuable, and the opportunity to re-group as a team once a day.
So far so good, right?
Not really. Because after a few weeks I realized that the energy levels weren’t what they should be for such a creative, innovative agency.
What’s the point of a daily standup meeting?
The purpose of a daily standup meeting, which you will sometimes hear referred to as the daily scrum, is to get together and go over important tasks that are just finishing, or about to start. It’s a way of getting everyone on the same page about priorities.
If you work with Agile methods, you will likely be attending standup meetings every day. Some teams that don’t use
This is only one of the different types of project meetings you’ll be involved with, but it’s an important one.
How does a standup meeting work?
The meeting happens daily, and the team meets only briefly. Generally, you go around the room and each person says what they are working on, what they have completed and what their roadblocks are. You can also add ‘parking lot’ tasks for things to discuss once the round-the-room points have been made.
You can tailor what is discussed in a stand up meeting, so if you are working out what to say as the meeting chair, think about what is useful for the team to know.
Oh, and it’s called a standup because you normally have the meeting while standing up! That way people are prompted to be done more quickly. Also, it’s good for you to spend some time standing in the day, and it also means it is easier for people to move around and talk to each other.
There are plenty of benefits to agile meetings, including that this one is over and done with quickly!
Some meeting rooms have the chairs removed precisely so you can meet standing up without the temptation of a chair. Other teams hold their meetings around the Kanban board or whiteboard so everyone can refer to that if they need to.
Even though it’s a short daily get together, it helps to have some fun standup meeting ideas to break the monotony and keep team morale high.
Who attends the daily standup meeting?
In Scrum, the development team attend the daily standup meeting.
Agile team roles are quite specific, and yet, at the same time, you often find everyone mucking in to get the job done in a multi-skilled team. Depending on your agile team structure, you might choose the attendees at the daily standup differently.
In a formal Scrum team, the development team members are the only mandated people to attend the daily standup. The product owner, Scrum Master and anyone else can attend, but they normally only listen and don’t contribute.
How to make standup meetings or your daily scrum interesting (and more fun!)
Our projects at the time were interesting; everyone was communicating and sharing ideas. But the traditional scrum format didn’t work for our team and made meetings flat. The team just wanted to get through them and get back to their desks.
We needed to inject some energy. I experimented with a few ideas, to see what worked and what didn’t.
Here are 5 activities we tried to re-energize our project standup meetings, with tips for you to try them with your project teams too.
Activity 1: What made you unhappy yesterday and what will make you happy today?
If you are wondering how to start a standup meeting, try this exercise.
It was a good way to start the day with a positive attitude, tease out team challenges and figure out how to overcome them. It also gave everyone the opportunity to make suggestions, and gave the scrum master visibility of what everyone was working on
Afterwards everyone shared a music track to create a playlist for the day to share with the rest of the agency. This introduced a type of gamification in the daily routine which improved the team communications and engagement.
Try it: You can ask this question in your standups for
Activity 2: 360 Degree Appreciation
I had this idea from Funretrospectives, and introduced it to the team the week before Christmas as a fun way to share gifts. It’s not a standup meeting game, but it’s still worth doing.
As a team everyone thanked each other for their work and said what they appreciated the most. It was really useful to speak out about why we value each other.
By subconsciously following one of the Fish Philosophy principles of ‘making someone’s day’ we realized that a little gesture of appreciation can go a long way, especially if it’s reciprocated.
Try it: Ask the team what they appreciate about each other and each other’s work. If it’s awkward to say these things out loud, ask your standup attendees to write them down. Then give each colleague a bunch of notes with appreciative comments on!
Activity 3: It’s Monday! Give one positive thing about last week and what are you going to complete today
Starting the week with a positive outlook has become a tradition for our team. On Mondays it can take a while to get into the rhythm, but when we get into the scrum team and reflect on the positive things from the previous week, we begin to interact with each other in a more productive way.
We suddenly realize that we have something to look forward to…
Try it: Ask the team to share one positive thing about last week and what they are going to get done today. This is a good exercise to kick start the week, so opt to do this one on a Monday, or when you are back at work after a long weekend or other break.
Tip: It does help to have someone facilitating these activities so that they actually get done. Whether you are of the school of thought that project managers are an outdated concept in agile teams, or whether your
Activity 4: If you were a support ticket what would you be?
This one made me laugh!
This was a quick exercise but it triggered us into thinking about ourselves and what we can improve in our approach to work. One of the team members said they would make sure a process is written down before tackling any job.
Constant reviews like this are an essential tool of
Try it: If you don’t know what to say in a standup meeting, this is a good conversation starter to get people talking! Ask them what support ticket they would be — preferably related to the development you are working on.
You can also try this one when a new team gets together for the first time, or as a team-building activity.
If you are a non-IT team, like a team that uses agile for marketing initiatives, you might find it harder to do this exercise. Think about how you could adapt it to the way your department gets requests for support.
Activity 5: Write a postcard to a former colleague describing your day yesterday
This is a good game too that will harness a positive attitude and have fun at work.
Try it: Get each colleague to write a postcard to someone who has left the team, describing what their day was like yesterday.
If you do this exercise I recommend having a different team member to read the postcard. Hearing what we all wrote helped us to think about it in a less abstract way and remember it better.
It doesn’t matter if people in the standup meeting know who the former colleague was. The point of the conversation is to reflect on how the day went, so you can learn from that and work out what to do differently.
The result? It helps to mix up standup meeting activities
This is what one colleague had to say.
“Scrums feel more energized. Doing the ‘same-old’ each day can become a drag and you go into the scrums with the same mindset, now we don’t know what task/questions will be asked.”
Adam, junior developer
As a result of these activities, our team has grown stronger and more enthusiastic. We appreciate the importance of getting together once per day to check progress and issues but also understand that this ceremony can be much more engaging.
I now enjoy when my teammates message me on Slack to remind me that it’s time for scrum. Add some fun into your daily scrum or standup meetings with these easy tips. Which ones will you try?
Read next: Books for Agile Project Managers.
Key Takeaways & TL;DR
Here are some fun standup meeting ideas for your daily scrum sessions:
- What made you unhappy yesterday and what will make you happy today?
- Share music tracks to create a daily playlist
- Make someone’s day by giving them an appreciative remark or note
- Say one positive thing about last week and what are you going to complete today
- Ask people if they were a support ticket, what would they be?
- Write a postcard to a former colleague describing your day yesterday.
Next steps and
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About the author: Elisa Cepale is a support administrator @WhiteOctober. She manages
This is an edited and updated version of an article that first appeared on this website in 2016.
Our team started rotating scrum masters each sprint a couple of months ago, and it’s currently my turn. I am using your “Sad yesterday and happy today” idea to make our stand-up meetings a little different this sprint, though we’re also including the other things we did yesterday and will do today. So far everybody seems to be having fun with it. Thanks for the idea!
Another thing that our team has been doing for a few years now is randomly picking the next person to go, rather than rotely going in a circle. This makes people pay a little more attention to who has gone and who hasn’t, and when somebody gets there late, they are often picked next and they have to try to guess who hasn’t gone yet. The (good-natured) embarrassment of guessing wrong helps keep people from being late regularly.
I think it’s a great idea to rotate Scrum Masters if you have enough skilled people in the team! Glad you found the sad/happy idea helpful. I don’t like the creeping death of going round the room for status updates, so your idea to avoid that and keep the team engaged is a great one – thanks for sharing!
This is a great article, so do you go through the normal three questions- what did you do yesterday, what are you working on today, and impediments- or do you focus on the above and then transition.
I would say do whatever works for you. The normal three questions are quite good to get to the bottom of what’s going on. I’d experiment with doing them first and then doing them last and see which way your team responds best.
Excellent article! Nicely done ladies.
I am a big fan of #2… XMas time in 2014 our Ops Support team mixed American Secret Santa with Dutch Sinterklaas (poems about the gift and it’s recipient). A fantastic time had by all.
Love #5 ! How inspiring.
Overall very fun and energetic ideas, and will be useful, especially in my LeanCoffee sessions! Will be a perfect.
*Will be a perfect addition. ;o)
I knew what you meant 🙂
Thank you so much Eliza Harrin and thank you to your guest Elza Cepale for this wonderful article.
No project can succeed without an energized and motivated team and I shan’t prevent myself from transferring all these advice to my friends and colleagues. Sincerely yours best friend!
You’re welcome! Glad you found it useful.
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